MAKE TIME VISIBLE
Free Meeting
Cost Calculator
See what a meeting costs in people’s time. Enter the number of attendees, an average hourly cost, and the meeting length. Compare one call with a recurring commitment.
No signup · Free to use · No calendar access
Make it yours
Use an average hourly cost per attendee. Include overhead in that rate if it matters to your estimate.
FROM PLANNING TO BOOKED
Make the next client call count
Use a Yoya booking link to gather context before the call, so you can start with the right questions.
THREE SIMPLE STEPS
How to use this free tool
Enter attendees and hourly cost
Start with the example inputs and adjust them to your meeting.
Set duration and frequency
The result updates as you change the details.
Compare the estimated totals
Check the result, then copy or export it for your next step.
A USEFUL STARTING POINT
Example: a recurring 30-minute team call
Five attendees at $60 per hour in a 30-minute meeting cost an estimated $150. At two meetings per week, that is $300 weekly and $15,600 over 52 weeks. It uses 2.5 person-hours per meeting.
Try the tool with your own detailsWhat is a meeting cost calculator?
A meeting cost calculator estimates the value of attendee time using an hourly cost. It helps compare meeting lengths and frequency. It is a planning estimate, not a measure of a meeting’s value or an accounting result.
How the result is created
Cost per meeting = attendees × average hourly cost × minutes ÷ 60. Weekly cost multiplies that by meetings per week; annual cost uses 52 weeks. Enter a fully loaded rate if you want to include employment overhead. Preparation and follow-up time are excluded.
A FEW USEFUL ANSWERS
Meeting Cost Calculator FAQ
How do you calculate meeting cost?
Multiply the number of attendees by their average hourly cost and the meeting duration in hours. Six people at $50 per hour for 30 minutes cost an estimated $150.
What hourly rate should I enter?
Use an average cost per attendee, in the selected currency. For an internal estimate, you may include salary, benefits, and overhead in that rate. The tool does not calculate those components for you.
Does this show money I could save?
It estimates the cost of attendee time. Shortening a meeting frees capacity but does not necessarily reduce payroll or other expenses by the same amount.
How is the annual estimate calculated?
The estimate assumes your entered weekly frequency continues for 52 weeks. It does not subtract holidays, vacation, or cancelled meetings.
Does changing currency convert the amount?
No. It changes the label and formatting only. Enter the hourly rate in the currency you select.
Created by Yoya · Guide reviewed
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