YOYA FOR OFFICE HOURS
Office hours scheduling software.
Know the question before the door opens.
Yoya helps educators, advisors and mentors offer individual office-hours appointments. Visitors describe the topic they want to discuss and choose a time within the host’s available hours. A booking brief helps the host prepare relevant materials before the appointment.
No account needed for your guests. Name and email required to book.
FROM INVITATION TO CONVERSATION
How it works for office hours
An office-hours request can be a quick course question or a longer discussion about a project. Asking for the topic while someone books helps you prepare, and defined appointment slots keep the session within the time you can offer.
- 01
Set aside appointment hours
Create a booking page for individual office hours. Explain the duration, location or call format and what visitors can ask about. Set available hours, minimum notice and a buffer if you need time between appointments.
- 02
Ask what they want to discuss
Ask for the course or project and one question for the meeting. Keep the questions welcoming; visitors do not need a fully formed agenda. Do not ask for grades, student records or sensitive personal information in the booking chat.
- 03
Prepare before the appointment
Review the topic in the brief and bring any relevant materials. If plans change, visitors can use their booking management link. Keep ongoing academic records and decisions in the systems your institution uses.
MAKE IT YOURS
A ready-to-adapt booking setup
Paste these into your page's conversation instructions, then adjust them to your work.
Ask which course or project the visitor wants to discuss and the main question for the appointment. Keep the invitation welcoming. Do not request grades, student records or sensitive personal information, and do not promise academic decisions during booking.
Suggested required fields
- Course or project
- Topic for the appointment
Name and email are already required. Add only the extra fields you need; conversation instructions alone do not make an answer required.
Free tools for this workflow
See all toolsA FEW PRACTICAL DETAILS
Questions before you start
Start with 1 booking page and 10 bookings per month on Free. Compare plans for more pages and voice minutes.
Calendar invites and meeting links depend on your connected services. Need help? Read the setup guide or explore booking through an AI assistant.
Can I limit bookings to my office hours?
Yes. Set the available hours, meeting duration and notice rules on your booking page. Connect Google Calendar so existing events are included when Yoya checks availability.
Can Yoya manage a walk-in queue or group class?
No. This workflow is for individual appointments. It does not manage walk-in queues, class seats or group registration.
Is Yoya a student records system?
No. Use it for the appointment topic and contact details. Keep grades, records and other sensitive information in your institution’s approved systems.
Does each visitor need an account?
No. Visitors can use the booking link without a Yoya account. Their name, email and any extra required fields are needed to confirm an appointment.